Your next patient is looking for a clinic right now.
Who's answering?

A voice AI agent that picks up the phone, an SMS bot that books appointments, reminders that prevent cancellations, and campaigns that bring new leads. Everything runs on its own.
And the best part? All for the price of one employee.

See how many patients you're missing - free → Call our AI agent
ClinicPilot | Live Activity
Active

3 leaks costing your clinic thousands every month

Most clinic owners don't even know this is happening - because nobody's tracking what doesn't get captured.

A patient sent a message. 5 minutes passed.
She already booked with your competitor.
You're mid-treatment. Nobody's answering. And it doesn't matter how good you are - 78% of patients book with whoever responds first.
Sunday afternoon. A patient wants a facial treatment.
But... you're closed.
35% of inquiries come in after hours, on weekends, and holidays. She won't wait until Monday - she'll find someone who answers now.
She booked an appointment for Tuesday.
She didn't show up.
Empty room. Provider waiting. $400 gone. In 10-20% of appointments this happens - and a simple automated reminder cuts it in half.

ClinicPilot closes all these gaps. Automatically.

One system that responds to every inquiry, books appointments, reminds patients to show up, and shows you exactly what's working - without lifting a finger.

The tools that make it happen

Each tool closes a different gap. Together, no patient falls through the cracks.

Voice AI Agent
Answers the phone in natural language, answers questions, checks availability and books appointments - all in one call. 24/7.
See demo →
SMS AI Bot
A smart assistant that responds to patients via SMS, checks availability, books appointments, and collects deposits - 24/7.
See demo →
Automated Reminders
3 reminders before every appointment (48, 24, 2 hours). No-show? Automatic follow-up with a new time offer.
See demo →
Review Funnel
After every successful treatment, the patient gets a request to leave a Google review. Gentle reminders until they do.
See demo →
Facebook & Instagram Campaigns
Targeted ads that bring inquiries from patients looking for aesthetic treatments in your area.
Learn more →
Reports & Tracking
Weekly report showing how many inquiries came in, how many appointments were booked, and where each patient came from.
See demo →
See all products in detail →

Free audit:
How many growth opportunities does your clinic have?

15 quick questions that reveal where you're losing money
and how to fix it

Phase 1 of 5 0%

What types of clinics is this for?

Built for any clinic that books appointments and treats patients.

Medical Aesthetics
Dermatology
Dentistry
Advanced Cosmetics
Medical Spa
Plastic Surgery
Ophthalmology
Integrative Medicine

How does it work?

From the first call to a running system - within a week.

1
Discovery Call
20 minutes
We'll understand your clinic, see what fits, and I'll show you exactly what the system does - with a live demo.
2
System Setup
5-7 days
I build everything: a custom bot for your clinic, reminders, review funnel, calendar integration. You fill out a short form and I do the rest.
3
Launch & Optimization
Ongoing
A short training call, the system goes live, and I support you along the way.
Ben Weinberg
Hey, I'm Ben.
I built ClinicPilot.

I've managed campaigns for clients in Israel and internationally, with ad budgets of over five million dollars. I kept seeing the same thing over and over: inquiries coming in, but nobody to answer, follow up, track, and close. So I built ClinicPilot - and I personally manage every clinic that works with me. The technology does the heavy lifting, but behind every system is a person who knows your clinic.

5+
Years experience
$5M+
Ad budgets managed

Let's talk.
No commitment.

A 20-minute intro call. I'll understand where you are, we'll see what fits, and I'll show you exactly what the system can do for you.

  • ✓

    I'll understand where you are today: I'll check how many patients you're missing and where the biggest opportunities are

  • ✓

    Custom plan: I'll recommend exactly what fits your clinic size and goals

  • ✓

    Live demo: You'll see exactly how new patients inquire, get booked, and show up for treatment

  • ✓

    No commitment: If it's not a fit, no problem. At least you'll walk away with insights

Questions everyone asks

What exactly can the AI voice agent / SMS bot do? +
Unlike more basic alternatives with "robotic" template responses or generic service capabilities, ClinicPilot's agent was built specifically for medical and aesthetic businesses, and can do all of the following:

Natural conversation - Speaks naturally and provides a personal, human-like response.
Two channels - Works on both phone and SMS, continues conversations with leads/patients across both channels and remembers conversation history.
CRM integration - Connects to CRM systems, books and cancels appointments, transfers to human staff, answers during peak hours instead of the receptionist and also after business hours.
Full documentation - Transcribes every call, so every conversation is documented and saved in the system.
Lead scoring - Scores every lead that reaches out, and alerts a clinic contact about hot leads that need more attention.
Proactive outreach - Calls/messages leads proactively when needed.
Automations - Performs automated actions like sending reminders, requesting reviews, or re-engaging no-show leads.
And more.
How long until I see results? +
First inquiries come in within days of launching. Full setup takes up to a week. Some systems (like Google presence) build over time and within 2-4 months bring in new patients without paying for ads.
Does the bot really sound natural? +
Yes. The bot is powered by Claude AI, the world's most advanced model. It speaks naturally, understands slang, answers questions about treatments, pricing, and dates. Patients don't realize they're not talking to a person. You can hear it for yourself in the demo.
What exactly can the bot do? +
Patient responses: Answers questions about treatments, pricing, availability, and location. 24/7, including weekends and holidays.
Appointment booking: Checks calendar availability and books appointments directly from the conversation.
Deposit collection: Sends a payment link for a deposit before the appointment, which reduces cancellations.
Reminders: Sends a message 48 hours, 24 hours, and 2 hours before the appointment.
Cancellation handling: If a patient wants to cancel, the bot offers an alternative time before confirming the cancellation.
No-show follow-up: Sends a personal message to no-shows and offers to reschedule.
Review requests: After a successful treatment, sends a request to leave a Google review.
Human handoff: If the conversation is complex, the bot transfers to you with a summary of everything discussed.

Every conversation is saved, and every inquiry is documented. No patient falls through the cracks.
What if I'm not satisfied? +
You can cancel any month. I'm confident in my value because I see the results. If something isn't working, we'll sit down together and fix it.
Do I need to be involved? How much time does it take from me? +
Almost zero. After a one-hour setup call, everything runs on its own. You'll get weekly reports showing exactly how many patients came in and how much you earned. Want to be involved? Welcome. If not, the system works without you.
What happens to my current receptionist? +
The bot doesn't replace your receptionist - it frees her up.

Right now she's spending 70% of her time on repetitive questions: "How much is a treatment?", "Do you have an opening on Wednesday?", "Where are you located?"

With the bot: she focuses on what humans do best - handling complex situations, managing crises, giving personal service to VIP patients.

Don't have a receptionist? Perfect. Now you're saving $3,000+/month on salary and still getting 24/7 coverage.

While you were reading this page,
someone searched for a treatment in your area.
Who answered them?

A 20-minute call. No commitment. I'll show you exactly how many inquiries are falling through the cracks and how to turn them into appointments.

Want to see it in action? → Call our AI agent

The call is free with no commitment. Worst case, you walk away with new insights.

Want to see the AI in action?
Call and hear it yourself